Announce Employee Illness with Compassion: Get Templates & Examples
Letter #1: Employee Undergoing Medical Tests
We're thinking of [employee name] as they undergo tests at [hospital name] for a recurring health issue. Many of you know they've been managing [condition] and taking medication. While [employee name] is dedicated, their doctor ordered additional tests. We all hope for a smooth recovery and their return to the office on [date]. Let's pitch in and help manage their workload. Thank you for your understanding and support.
Letter #2: Employee Recovering from Pneumonia
Wishing [employee name] a speedy recovery from pneumonia! As recommended by their doctor, they'll be recuperating at home until fully recovered. [Employee name] would appreciate a friendly call, though visits might be tiring. To ensure a smooth workflow, we'll distribute their workload. Let's work together to avoid backlogs.
Letter #3: Employee Recovering from Surgery
Wishing [employee name] a swift recovery following their surgery to address [condition]! I spoke with them, and they're in good spirits and eager to get back on their feet. They'll be recuperating at home for at least [duration]. [Employee name] welcomes visitors and is interested in staying updated on [project/task]. Let's all send our best for a speedy recovery.
Letter #4: Employee on Temporary Medical Leave
[Employee name] will be on temporary medical leave starting [date]. We wish them a swift recovery and look forward to their return. In the meantime, their responsibilities will be handled by [team/colleagues]. Please direct any urgent inquiries to [contact person]. Thank you for your cooperation and support.
Letter #5: Employee on Extended Leave Due to Illness
We want to inform you that [employee name] will be taking an extended leave of absence due to a medical condition. We respect their privacy and ask that you do the same. During their absence, [team/colleagues] will handle their responsibilities. We wish [employee name] a speedy recovery and look forward to their eventual return.
Letter #6: Employee Receiving Treatment for [Condition]
[Employee name] is currently receiving treatment for [condition]. While we respect their privacy, we want to share that they are in good spirits and appreciate your well wishes. During their absence, [team/colleagues] will handle their responsibilities. Please feel free to send a card or message of support through [contact person]. We look forward to welcoming [employee name] back soon.
Letter #7: Update on [Employee Name]'s Health
We wanted to provide an update on [employee name]'s health. They are currently [status/progress] and [receiving treatment/recovering at home]. We are grateful for the support they have received and ask that you continue to keep them in your thoughts. In the meantime, [team/colleagues] will handle their responsibilities. We will share further updates as appropriate.
Letter #8: Employee Undergoing Medical Procedure
[Employee name] will be undergoing a medical procedure on [date]. We wish them all the best for a successful outcome and a speedy recovery. They will be taking time off to rest and recuperate. In the meantime, [team/colleagues] will handle their responsibilities. Thank you for your understanding and support.
Letter #9: Employee on Medical Leave - Return Date TBD
[Employee name] is currently on medical leave. While we do not yet have a definitive return date, we will keep you updated as we learn more. In the meantime, their responsibilities will be handled by [team/colleagues]. Thank you for your patience and understanding.
Letter #10: Employee Taking Time Off for Health Reasons
[Employee name] is taking some time off to address a personal health matter. We respect their privacy and ask that you do the same. They are expected to return on [date]. Until then, [team/colleagues] will be handling their responsibilities. Thank you for your cooperation.
Expert Tips
- Prioritize employee privacy and share only information they are comfortable with.
- Keep the tone supportive and positive, focusing on the employee's well-being and recovery.
- Clearly communicate any temporary changes in workload or responsibilities.
- Offer avenues for colleagues to express their support, such as sending cards or messages.
- Provide updates on the employee's health as appropriate, while respecting their privacy.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own announcement letter effectively:
Sample Sentences
- In case you were not aware, Jane Doe has been hospitalized with an acute case of pneumonia.
- I am sorry to report that John Doe has been hospitalized.
- I guess our picnic last Saturday was too much for John. He suffered a sprained back when he slid into home plate, and the doctor has prescribed bed rest for several days.
- I thought you should know that John suffered a mild heart attack over the weekend.
- Jane Doe was admitted to the Springfield hospital for observation after experiencing chest pains during our meeting this morning.
Key Phrases
- after collapsing at work
- as you may already be aware
- had emergency surgery
- has been placed on strict bed rest
- has been hospitalized with
- has been taken ill
- has been seriously injured in
- has been admitted to
- illness has recurred
- in case you were not aware
- is in the hospital
- complications with her pregnancy
- sorry to report that
- sorry to announce that
- sorry to inform you that
- suffering from
- thought you ought to know that
- was injured in
- was taken to the hospital
- with an acute case of
Sample Sentences
- It appears that she will be away from the office for at least four weeks. She is pleased to receive visitors, but long visits are inappropriate at this time.
- We anticipate that he will be in the hospital for two weeks and will spend a month recuperating at home. A get-well card is circulating in case you would like to write him a personalized greeting.
- Back injuries require serious attention, so we hope John will take care of himself and return to us soon with his usual energy.
I think it would lift his spirits to receive notes and cards. - He is in the Springfield Central Hospital, and I think he would appreciate cards and notes from his friends. I don't think he is ready for personal visits yet.
- Initial tests are encouraging, and doctors suggest that she will be able to return to work in a day or two.
Key Phrases
- anticipate that
- asked that you do not send flowers
- finds long visits very tiring
- get-well card is circulating
- have every hope of full recovery
- illness will be a long one
- initial tests are encouraging
- is recovering from surgery
- it appears that
- let you know when
- lift her spirits
- likely to be out for some months
- likely to be protracted
- look forward to her return
- not ready for personal visits
- please keep your visits short
- pleased to receive visitors
- recuperate at home
- when she can receive visitors
- will be away from the office for
- will know more in a few days' time
- will be unable to work for
- will be in the hospital for
- would enjoy seeing visitors
- would appreciate notes and cards
Sample Sentences
- We will miss her energy, but if we all pitch in and share a part of her load, we can manage until she gets back.
- In the meantime we will have some temporary help, but we will still have to pull together to make our deadlines.
- Until he returns, I trust that you can share some of his duties. John would be very appreciative.
- I realize that we need his help on the new project, but we will have to do our best without him for a period of time. We will have to consider some readjustments next week.
- I would appreciate it if her assistants could monitor her major accounts until she returns.
Key Phrases
- all pitch in to help
- consult with his assistant
- do what he can from his bed
- do our best without her
- has suggested that we replace her
- has invited you to call her with questions
- manage until he gets back
- miss her substantial contribution
- need her help on
- projects will be distributed among
- take your questions
- take over some of his duties
- to make our deadlines
- will be filling in for her
- will have some temporary help
- will have to pull together
- will have to hire a replacement
- make some adjustments
- monitor her major accounts
- start searching for a replacement
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