How to Request a Refund or Reimbursement: 13 Examples & Templates

I am writing to request a refund for a duplicate charge on my [Credit Card/Bank Statement]. On [Date], I was charged twice for [Product/Service Name] in the amount of $[Amount]. I have attached a copy of my statement showing the duplicate charges.

Please refund the duplicate charge of $[Amount] to my [Payment Method]. Thank you for your prompt attention to this matter.

I am requesting reimbursement for travel expenses incurred during my recent business trip to [City, State] from [Start Date] to [End Date]. The total expenses amount to $[Total Amount], as detailed in the attached receipts and invoices.

The expenses include [List of Expenses]. I have followed the company's travel policy and guidelines, and all expenses are within the approved limits.

Please process my reimbursement request as soon as possible. Thank you for your attention to this matter.

I am writing to request a partial refund for the [Product Name] I purchased from your company on [Date]. The product arrived on [Date], and upon inspection, I found that it was [Describe Defect].

I am willing to keep the product if you can offer me a partial refund of [Amount]. Otherwise, I would like to return the product for a full refund.

I have attached a copy of my purchase receipt for your reference. Thank you for your prompt attention to this matter.

Due to changes in my work schedule, I am unable to attend the Training Conference on May 12-14 at Springfield Resort. Please refund my registration and housing fees, minus the service charge. I have enclosed a copy of my receipt.

I am requesting a $25.32 refund for Doe's Thigh Cream, as it did not produce the promised results. I have enclosed the purchase receipt as proof of purchase.

I am requesting reimbursement of $25.60 for out-of-pocket expenses for prescribed antibiotics while traveling. My insurance will be billed directly by the doctor. Enclosed is the pharmacy receipt.

I am returning the skirt from my recent order, unworn, for a refund of $40.00 to my original payment method. I am pleased with the dress and sweater from the order.

I am requesting a refund for flight [Flight Number] from [Origin] to [Destination] on [Date]. The flight was canceled due to [Reason], and I was unable to rebook. Please process my refund to the original payment method.

I am requesting a reimbursement for my [Event Name] ticket purchased on [Date]. The event was canceled/postponed, and I am unable to attend the new date.

The [Product Name] I purchased on [Date] is defective. It [Description of Defect]. I am requesting a full refund or a replacement product.

I believe I have overpaid my account by $[Amount]. Please review my payment history and issue a refund for the overpayment.

I am requesting a refund for the [Service Name] provided on [Date]. The service did not meet my expectations because [Reason for Dissatisfaction].

I am canceling my [Subscription/Membership] with [Company Name] effective [Date]. I request a prorated refund for the unused portion of my subscription/membership.