Transmittal Letter Templates and Examples for Informational or Sales Literature
Letter #1: Product Launch Announcement
We are excited to announce the launch of our latest product, [Product Name]! Enclosed is a detailed brochure outlining its features, benefits, and pricing.
We believe that [Product Name] will revolutionize the way you [address pain point or benefit]. To learn more and take advantage of our special introductory offer, please visit our website or contact our sales team at [phone number].
Letter #2: Invitation to Exclusive Webinar
You're invited to an exclusive webinar on [Webinar Topic]. Our experts will discuss [key takeaways or insights] and provide actionable strategies to help you [achieve desired outcome].
The webinar will take place on [Date] at [Time]. To reserve your spot, please register at [registration link]. We look forward to seeing you there!
Letter #3: Partnership Proposal
We are writing to explore a potential partnership between our companies. We believe that our combined expertise in [your company's expertise] and [recipient's company's expertise] could create a mutually beneficial collaboration.
Enclosed is a brief overview of our company and proposed partnership ideas. We would welcome the opportunity to discuss this further with you at your earliest convenience.
Letter #4: Doe Handbags Product Brochure
Thank you for your interest in Doe Handbags. Enclosed is a brochure showcasing our full range of high-quality leather products with durable brass hardware.
While we don't specifically offer baby bags, our versatile totes and backpacks have proven popular with busy mothers seeking stylish and functional leather accessories.
For any questions about our products or their features, please contact the sales representative listed in the brochure.
Letter #5: Doe Corporation Franchise Information
Thank you for your interest in Doe Corporation. Enclosed is a sampler detailing our product line and franchising opportunities.
Please note that franchise opportunities are currently unavailable in your city, as indicated in section five of the sampler.
Should you have any further questions, our sales team is available at [phone number].
Letter #6: Variable Annuities Information
Following our conversation today, I've enclosed a brochure addressing your questions about variable annuities.
This brochure simplifies the complex topic of investments and provides a helpful comparison of variable annuities and mutual funds on page 5.
Please note that the surrender charge in year six is actually 4%, not 3% as previously mentioned.
I'll follow up with you in a week or so to discuss your thoughts.
Letter #7: New Product Catalog Enclosed
I am pleased to enclose our latest product catalog, showcasing our innovative new line of [product category].
Discover how our cutting-edge designs and superior functionality can enhance your [area of improvement].
For more information or to place an order, please contact our sales team at [phone number] or visit our website at [website address].
Letter #8: Introducing the DoeTech App
Thank you for your interest in DoeTech. Enclosed is an informational brochure detailing the features and benefits of our new mobile app.
The DoeTech app offers a seamless way to [list of key benefits or features]. It's designed to simplify your life and enhance your [area of focus].
We invite you to download the app and experience the future of [industry or niche].
Letter #9: Doe Realty Market Report
As a valued client, we are pleased to provide you with our latest market report for [location].
This comprehensive report includes insights into [list of key insights or trends], offering valuable information for your real estate decisions.
Should you have any questions or wish to discuss your specific needs, please don't hesitate to contact your Doe Realty agent.
Letter #10: Upcoming Webinar Invitation
You are cordially invited to our upcoming webinar on [webinar topic], to be held on [date] at [time].
This webinar will explore [brief description of webinar content], providing you with valuable knowledge and actionable strategies.
To register for the webinar, please visit [registration link]. We look forward to your participation.
Letter #11: Special Offer Inside
As a thank you for your continued support, we are delighted to present you with an exclusive offer.
Enclosed is a voucher for [discount or offer details] on your next purchase of [product or service].
We hope you enjoy this special offer and look forward to serving you again soon.
Letter #12: Introducing the Doe Rewards Program
We are excited to introduce the Doe Rewards Program, designed to reward our loyal customers like you.
Earn points for every purchase and redeem them for exclusive discounts, gifts, and experiences.
Enroll today and start enjoying the benefits of being a Doe Rewards member.
Letter #13: Doe Insurance Policy Update
We are writing to inform you of important updates to your Doe Insurance policy.
Enclosed are the details of the changes, which include [list of key changes].
Please review this information carefully and contact us if you have any questions or concerns.
Letter #14: Annual Report Enclosed
Enclosed is the [company name] Annual Report for the year [year].
This report highlights our key achievements, financial performance, and future outlook.
We appreciate your continued support and investment in our company.
Letter #15: Doe Financial Services Newsletter
Welcome to the latest edition of the Doe Financial Services newsletter.
In this issue, you will find [list of featured topics or articles].
We hope you find this information valuable and informative. As always, please contact us if you have any questions or require assistance.
Expert Tips
- Highlight Value: Emphasize key benefits and features of your product, service, or information.
- Use Persuasive Language: Encourage action with strong calls-to-action and persuasive language.
- Personalize: Address recipients by name and reference any relevant interactions.
- Keep it Concise: Focus on the main message and avoid unnecessary details.
- Proofread Thoroughly: Ensure accuracy and professionalism for a positive impression.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own transmittal letter effectively:
Sample Sentences
- We appreciate your questions and concerns about safety at the Springfield Nuclear Power Plant. The enclosed brochure covers all the questions you asked, and many more.
- Thank you for your inquiry concerning our product line. Enclosed is a brochure describing the full line of Doe Mowers.
- Your inquiry is welcome, and I have enclosed the literature you requested.
- Thank you for your interest in Doe Corporation's design and construction capabilities.
- Doe Corporation is Springfield's largest manufacturing firm. The enclosed catalog, which may interest you, describes and illustrates our current product lines.
Key Phrases
- appreciate your questions about
- contains information about
- customer satisfaction guaranteed
- easy to assemble
- efficiency is the key
- enclosing a brochure
- great convenience
- illustrates the products
- impressive deals to provide
- inquiry concerning our service
- know you will enjoy
- listing base prices for all
- may be useful to you
- more available at
- offer complete service
- products we offer
- save you time and money
- thank you for your interest
- will be pleased with
- with a detailed explanation
Sample Sentences
- We carry a full line of mowers, from the geared-reel push mowers to our top-of-the-line lawn tractors. The model you specifically inquired about, the self-propelled GX3, is shown on page 7.
- Nuclear power offers great benefits, but it also poses considerable risks if not used properly. The accompanying brochure discusses both the positive and negative features, and explains what we have done to insure that Springfield is just as safe as the plant in your town.
- The enclosed literature answers all of the questions you asked in your letter. If you have further questions, I will be happy to respond.
- I think the medical electronic equipment described in the brochure might particularly interest you.
- Our brochure provides a wealth of information. It should give you an idea of the nature and scope of what we can do for you as a supplier.
Key Phrases
- both the positive and negative aspects of
- complete with clear diagrams of
- describes our entire line of
- excellent explanation of
- explains all the features of
- gives you an idea of
- help you increase your
- more supplies than you can dream of
- offers thorough explanations
- our most recent catalog
- pay special attention to
- perhaps the following can
- self-explanatory pamphlet
- several options for that particular product
- several points of interest
- should answer your questions about
- tables comparing the features of
- the section that focuses on
- thoroughly discusses
- wealth of information
- what we can do for you
Sample Sentences
- Since down time on heavy equipment is very expensive, your concerns about rapid service and repair are legitimate. We have technicians on standby who can be at your job site within 12 to 24 hours. They can diagnose and fix most problems on the spot, or arrange for a service crew to take care of more complex repairs.
- You expressed concern about air pollution from gasoline engines and asked about the "cleanliness" of Doe engines. Government tests have demonstrated that our engines are among the cleanest in the industry, but because of increasingly stringent regulations, we recently introduced a highly efficient battery-operated machine that runs for five hours between rechargings. See page 5.
- Your specifications were out of the ordinary, so I am not sure whether we have what you need; in fact, I am doubtful anyone carries such an instrument. However, as the catalog shows, we carry several electronic testing devices that can fill your customers' needs.
- The literature describes our standard product line, but you should know that we can custom build products to your exact specifications.
- The only question not answered in the product literature concerns operational costs. Obviously, these can vary widely, depending on the operator, application of the equipment, and local conditions. Still, most users are impressed with the low operating costs of all models.
Key Phrases
- always available to
- among the highest in customer satisfaction
- as you will find
- as to your question about
- competitive prices and outstanding service
- designs copied from authentic originals
- find the answer to your question in
- have service operators who can
- illustrates the wide choice
- initial fee will cover
- manufactured right here in
- need not be concerned with
- no need to worry about
- operators who specialize in
- our service has been rated among
- reputation for quality
- sensitive to your needs
- since you mentioned
- technicians who can provide you
- that particular service
- unbeatable selection of
- unparalleled reliability
- your question is a common one
Sample Sentences
- If we can assist you further, please let us know. In the meantime, you might want to drop by our authorized distributor in the Springfield area, Doe Mowers on 1600 Main Street.
- I will call later this week to see if you have any questions concerning the material I sent.
- If our heavy equipment meets your needs, we can discuss prices and delivery terms.
- Please let me know if I can clarify anything not covered in the literature.
- If you have further questions, our representative in your area will be happy to help you. Call Jane Doe at 555-5555.
Key Phrases
- areas of concern
- call our toll-free telephone number
- contact us again at the following address
- do not hesitate to call
- fill out the information card
- for further explanation
- give further assistance
- happy to assist you
- happy to be of assistance
- have sales representatives
- how we can best serve your needs
- if you have any questions
- if the brochure doesn't contain
- information you need
- just let us know
- let me know if there is anything
- local office will respond promptly
- more questions about
- operators can assist in directing your call
- to order, call our toll-free number
- will send out a representative
- within a week of order time
- would like more details
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